That is worth considering before plans are finalized. Instead of assuming which gifts or events drivers will appreciate most, carriers still have time to ask and make sure the celebration includes drivers who will not be there in person.

Send a Short Driver Survey

A survey sent before the week begins can give drivers a direct say in what they would like to receive. Keep it short enough to complete from a phone and limit the choices to options the company can realistically provide.

Carriers could ask drivers to rank a meal or truck stop gift card, company gear, practical items for the truck, or other giveaways already under consideration. If a raffle is planned, another question could ask whether drivers would rather have a chance at a larger prize or receive a smaller gift guaranteed to everyone.

Include one open-response question at the end asking what would make the week more meaningful to them. That gives drivers room to suggest something that may not have been included in the choices and can also give carriers ideas for future celebrations.

Include Drivers Who Will Be OTR

A terminal cookout can still be part of the week, but it should not be the only way drivers are recognized. Before September 13, carriers can determine which drivers are unlikely to return to a terminal and decide what they will receive instead.

If drivers at the terminal are getting lunch, those on the road could receive a digital meal or truck stop gift card. If giveaways are being handed out in person, items for OTR drivers can be set aside before distribution begins and held until they return.

Carriers with multiple terminals can take the same approach across locations. Drivers based at a smaller facility or passing through another terminal should know where their gift is available rather than having to track it down after the week is over.

Make Raffles Available to the Entire Fleet

Raffles can easily include drivers on the road as long as being physically present is not required to win. Entering every eligible driver automatically allows OTR, night, and weekend drivers to participate alongside those attending the terminal event.

Winners can be contacted directly and prizes held or shipped if necessary. If drawings are planned throughout the week, the same fleet-wide entry list can be used rather than limiting each drawing to whoever happens to be at the terminal that day.

The survey can also help determine whether a raffle is something drivers actually want. If most drivers would rather receive a smaller guaranteed item than have a chance at one of a few larger prizes, carriers still have time to use that information.

Think About the Timing of Terminal Events

The week lasts seven days, but appreciation activities are often concentrated around a single meal or event. Spreading activities across different days and shifts gives more local and regional drivers a chance to participate without requiring a change to their work schedule.

Night and weekend drivers should be part of that planning as well. If food, gifts, or other activities are only available during weekday office hours, another portion of the fleet can end up missing the same celebration that OTR drivers do.

For companies holding several events, sharing the full schedule with drivers ahead of time can also help those who expect to pass through a terminal during the week know when something is happening.

Find Out What Worked

A short follow-up survey after September 19 can answer questions that are difficult to judge from event attendance alone. Ask drivers whether they received their gift, were able to participate in any company activities, and what they would keep or change next year.

The responses can be especially useful when planning for drivers who spend most of their time away from a terminal. If an on-the-road option was well received, it can become part of next year’s plan from the beginning rather than being added as an alternative later.

There is no single meal, gift, or event that will be the first choice of every driver. Asking drivers what they would like before the week begins and making sure those choices reach people on the road gives carriers a better chance of making the recognition count wherever their drivers happen to be.

The TDUSA editorial team creates practical, driver focused content covering trucking news, industry updates, safety, regulations, and career information for professional truck drivers across the United States. Each article is built to reflect real-world experience, industry developments, and information drivers can use on and off the road.

Last Updated: September 3, 2026

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